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People
Published in Matt Stevens, John Smolders, Understanding Australian Construction Contractors, 2022
Guidelines:Every meeting must have a plan. An agenda will guide attendees on the purpose and objectives for the meeting.Communicate the agenda at least 24 hours before the meeting. This allows people adequate time to prepare.Invite only those who need to be there and can make decisions. Any others will feel the need to talk to justify why they are there and waste valuable time.Use the agenda as your guide in running the meeting efficiently. Have someone else take the meeting notes. This allows you to concentrate on managing the meeting dynamics.If there are assignments made during the meeting for follow-up, ensure that each person knows what they are responsible for and when to be completed.Determine which items are to be discussed at future meetings. This may include items in which you do not have adequate information in which to decide.
Saving Money with Six Sigma Projects
Published in Kim H. Pries, Jon M. Quigley, Reducing Process Costs with Lean, Six Sigma, and Value Engineering Techniques, 2012
The agenda allows the meeting leader to control the course of meeting, keeping it on track instead of deviating into irrelevant topics and personal information. The agenda identifies participants and special actors. The special actors will perform functions such as: Time-keeping,Facilitating,Recording (secretary), andDirecting.
Multistream Immersive Telepresence Conferencing Systems
Published in Radhika Ranjan Roy, Handbook on Networked Multipoint Multimedia Conferencing and Multistream Immersive Telepresence using SIP, 2020
The types of Captured people include: Chair – The person responsible for running the meeting according to the agenda.Vice-Chair – The person responsible for assisting the chair in running the meeting.Minute Taker – The person responsible for recording the minutes of the meeting.Attendee – The person has no particular responsibilities with respect to running the meeting.Observer – An Attendee without the right to influence the discussion.Presenter – The person is scheduled on the agenda to make a presentation in the meeting. Note: This is not related to any “active speaker” functionality.Translator – The person is providing some form of translation or commentary in the meeting.Timekeeper – The person is responsible for maintaining the meeting schedule.
From Pride and Prejudice towards Sense and Sensibility in Canterbury Water Management
Published in Australasian Journal of Water Resources, 2022
Melissa Robson-Williams, David Painter, Nicholas Kirk
Newig et al. (2018) favour a deliberative participatory process setting, characterised by what Emerson and Nabatchi (2015, 62) call ‘candid and reasoned communication and information exchange that is structured and oriented towards problem solving’. The SWZC monthly meeting process met this criterion well. Meeting agendas were designed to: pick up threads from previous meetings, provide specific information, introduce new information for problem solving towards objectives, and encourage movement towards consensus. Guidance from both the chair and the facilitator aided these: after the initial settling-in period, exchanges were candid. Conditioning variables such as ‘protected space’, ‘trust building’, as well as ‘fair and transparent processes’ were well satisfied. Skilful facilitation, a conditioning variable in different parts of this framework, was a notable feature of SWZC meetings.
Patterns of engineering design collaboration and reasoning activities modelled with Coloured Petri Nets
Published in Journal of Engineering Design, 2019
Jasmin Juranić, Neven Pavković, Thomas Naumann, Ferdinand Toepfer
Design team meetings are held on a weekly basis for every project in the company. For each specific meeting, the following elements are planned: location, time, employees who should attend, and, most important, the list of topics that should be discussed. The meeting agenda is sent to all participants as soon as possible before the meeting. At the meeting, employees present, discuss, and solve their issues and problems, as well as exchange ideas and thoughts. Meeting discussions and conclusions are written down in a structured text document by the note taker. This text document is based on the prescribed template to ensure the uniformity of the report structure throughout the entire company. The meeting report consists of the three main sections: general information about the meeting (location, date and time, project, etc.),a list of the employees who attended the meeting and their signatures, andminutes arranged by topics, partially shown in Figure 5 (without dates and topic numbers).